Make Views/Reports Visible to Others

This permission grants users in a Role the ability to make specified Views or Reports visible to other users. It is also required to share Document Folders with others.

Considerations

• The Make Views/Reports Visible to Others permission is enabled by default for all Roles
• If Make Views/Reports Visible to Others permission rights are enabled for a Role, then users with that role also have Make Views/Reports Visible to Others permission enabled by default
• If Manage Global Views/Reports permission rights are enabled for a Role, then Make Views/Reports Visible to Others permission is also enabled (as an override)
• The Make Views/Reports Visible to Others permission is set in [Administrative Permissions]]

How it Works

The following actions are available in Views, Reports, Folders and Home Pages elements when the Make Views/Reports Visible to Others permission right is enabled or disabled:

Make Views/Reports Visible to Others
Element	Enabled	Disabled
Views	Has full control over views created by the user (Can create [New], [Edit], [Save], [Save As], [Delete], set [Visibility], etc.) Can create new views and set Visibility Can [View], [Edit]/[Save] or [Delete] existing views created by the User and set Visibility Can [View] or [Edit]/[Save As] views created by the Platform and set Visibility Can [View] or [Edit]/[Save As] views created by other Users, if the User has Visibility rights to the view	Cannot create new views If Create/Delete View/Report/HomePage permission rights are enabled, can create a new view, but Visibility is set to Visible to me only
Reports	Has full control over reports created by the user (Can create [New], [Run], [Customize], [Save], [Save As], [Excel Print], [HTML Print], [Export], [Delete], etc.) Can create new Reports Can [Run], [Edit]/[Save] or [Delete] existing reports created by the User Can [Run] or [Customize]/[Save As] reports created by the platform Can [Run] or [Customize]/[Save As] reports created by other Users, if the User has Visibility Control and Sharing rights to the report folder	Can not create new reports If Make Views/Reports Visible to Others permission is enabled, can create new report, and can [Save As] to My Report Folder or other folders created by the User If Make Views/Reports Visible to Others permission is enabled, can [Run], [Customize] an existing report and can [Save As] to My Report Folder or other folders created by the User
Folders	Has full control over folders created by the user (Can create [New], [Edit], [Save], [Delete], set Visibility Control, Reorder Folders, etc.) Can create new folders and set Visibility Control and Sharing rights When creating a new folder, can move reports from Unfiled Reports folder to folder(s) created by the User When creating a new folder, can move reports from Unfiled Reports folder to folder(s) created by other users, if the user has Visibility permission rights Can [Reorder] existing folders created by the User Can [Run] and [Customize] reports in Unfiled Reports Folder or other System Reports and [Save As] to any folder created by the User and set Visibility Control and Sharing rights Can [Delete] existing folders created by the User (the deleted reports are moved to the Unfiled Report Folder) Can not [Customize] or [Delete] folder(s) created by other users	Can create new folder(s) with Visibility set to Visible only to me Can [Edit] folder(s) created by the User and move reports from Unfiled Reports folder to the new folder Can [Delete] folder(s) created by the User (the deleted reports are moved to the Unfiled Report Folder) Can not [Edit] or [Delete] folder(s) created by other users Can not [Save]/[Save As] a report to the Unfiled Reports folder, or to a folder created by other users
Home Page	Has full control over Pages created by the user (users can [Edit], [Add], [Add Widget], [Save], [Clone], [Delete], [Set as Default]) Can create a new Page and set Visibility Can clone an existing Page Can edit new or cloned pages created by the User Can not edit or delete System-Generated pages or pages created by other users Can delete Pages created the User Can add Widget(s) to pages created by the User Can not add or delete widget(s) in System-Generated pages or pages created by other users Can edit, delete or reposition Widgets on pages created by the user Can not edit, delete or reposition Widgets on System-Generated pages or pages created by other users	Can not create a new page Can not clone, edit or delete pages If Make Views/Reports Visible to Others permission is enabled, can add pages, but Visibility set to Visible only to me Can Minimize/Maximize Widgets

About [Save] and [Save As]

• The [Save] and [Save As] actions allow reports to be saved to these folders:

• My Report
• Unfiled Public Report
• Folder(s) created by the User
• Folder(s) that the User can access (via Visibility Controls)

• [Save] replaces the original report
• [Save As] makes a copy of the report to the selected folder